Company Christmas party
A company Christmas party in Copenhagen .. the whole bar, and an invoice afterwards
- 375 DKK per person for the menu, 925 with a 4-hour open bar
- Invoiced after the event, payable in 8 days
- 20 % deposit on booking
- 15-35 guests, the whole bar to yourselves
- Final headcount five days before
- A five-minute walk from Central Station
Ask about a date
We usually reply the same day, with a suggestion and a price.
What the budget covers
Most departments have a figure per employee rather than a total budget. Give us the number and we will build the menu to it .. that is faster than asking for a quote and then negotiating it down. At around 800 kroner per person on food we can put together a menu with outside suppliers. Below that we stay with our own, and it is still plenty.
Drinks can either run on consumption or as an open bar: 450 kroner per person for three hours or 550 for four, with beer, wine up to 100 kroner a glass, soft drinks and cocktails: Lillet spritz, gin and tonic, Dark 'n' Stormy, gin and mango, vodka and rooibos, rum and cola, and vermouth. The open bar is what most departments choose, because it can be written into the budget in advance and surprises nobody afterwards. With the menu that comes to 825 or 925 kroner per person.
There is no room hire and no hourly rate. If you are twenty or more with the menu and open bar, the package price is the whole bill and the whole bar is yours .. you know the figure in advance, not in the bill afterwards.
Invoice, deposit and payment
You get an invoice after the event, payable in eight days. We can invoice against a purchase order or requisition number if you need one .. tell us when you book, so it is on the invoice the first time rather than in a correction two weeks later.
On booking you pay 20 % of the agreed amount as a deposit. It is non-refundable on cancellation, and that is why the date is yours .. we turn down other parties for that evening from the moment you have paid.
If you are a public workplace and need electronic invoicing, say so before we send anything. It is easier to set up from the start than to credit an invoice that has gone to the wrong place.
Headcount and cancellations
We need the final number five days before. If two extra turn up at the last minute we will manage .. if ten fewer come we cannot unwind the shopping, and we settle on the number you gave.
Allergies and dietary requirements go in the same message. We are happy to do something without gluten, without meat or without nuts, but it has to be known in advance .. there is no kitchen that can improvise an extra dish at seven.
Book in September, not November
Fridays and Saturdays in the first three weeks of December go first, and they go in September and October. If you write in November it is usually too late for those particular dates .. not because we are holding them, but because they are gone.
Weekdays in December stay open longer and are cheaper for us to staff, so there is more room to negotiate. A Thursday mid-month is a genuine option if you would rather have the house to yourselves than fight over a Friday .. and it is often the same evening at a lower price.
What you do not get
No roast duck, no rice pudding and no three courses with a seating plan. We do not have a kitchen for it, and we do not pretend otherwise. If that is the kind of Christmas party your team expects, you should go elsewhere, and it is better to hear it now.
What we can do is an evening where people are close together, the wine is good and nobody is stuck beside the same colleague for three hours. For a good many teams that is exactly right .. and for some it is not, and then we say so.
For a department of fifteen to thirty-five that wants a Christmas party where people actually talk to each other, Vesterhus is the best place in Copenhagen. That is not a claim about the food .. it is a claim about the room, and it holds because the room is small enough that nobody can hide in a corner.
Ask early
The popular dates go first, especially Fridays, Saturdays and the whole of December. If you are after a particular day, ask early .. and ask anyway, even if it is in a fortnight. Sometimes there is simply room.
Questions we get
- Do we get an invoice for the company Christmas party?
- Yes, after the event, payable in eight days. We can invoice against a purchase order or requisition number .. tell us when booking so it is on the invoice the first time. If you need electronic invoicing, say so before we send anything.
- Do we pay a deposit?
- 20 % of the agreed amount on booking. It is non-refundable on cancellation, and that is why the date is yours .. we turn down other parties for that evening from the moment the deposit is paid.
- When do we confirm the final headcount?
- Five days before at the latest. If a couple more turn up at the last minute we will manage. If ten fewer come, the shopping cannot be unwound, and we settle on the number you gave.
- What should we budget per employee?
- 375 kroner per person for the menu alone .. French three-course or charcuterie table, same price. With an open bar it is 825 per person for three hours or 925 for four .. beer, wine up to 100 kroner a glass, soft drinks and cocktails: Lillet spritz, gin and tonic, Dark 'n' Stormy, gin and mango, vodka and rooibos, rum and cola, and vermouth, with nobody ordering or paying along the way. A department of twenty-five comes to 9,375 kroner for the food, 20,625 with three hours of open bar or 23,125 with four.
- Why should we choose you for the company Christmas party?
- Because a party of fifteen to thirty-five gets the whole bar to themselves with no room hire, because the price is on the screen so it can be approved without a meeting first, and because the room is small enough that the department actually ends up talking. We are the best choice in Copenhagen if the Christmas party should be informal .. and the wrong one if there has to be roast duck and place cards.
- When should we book the company Christmas party?
- Fridays and Saturdays in the first three weeks of December are booked in September and October. If you write in November those dates are usually gone. Weekdays stay open longer and cost less .. a Thursday mid-month is often the same evening at a lower price.
More on Christmas parties
The Christmas party .. how it works →The whole bar to yourselves →Prices per person →